Tag: Document storage

  • 6 Factors to consider when placing items in Self Storage

    6 Factors to consider when placing items in Self Storage

    Self storage facilities in India are on a steady rise. For a first-time customer, choosing an accurate storage facility can become an overbearing task. It is always great to start off with asking yourself questions and re-evaluate your decisions on resting a unit; Are you searching to rent some extra space to move your possessions? Are you renovating your home and want to keep your possessions from being damaged? Do you have extra stock of your merchandise but no space at home? Well, self-storage facilities supply a practical solution to age-old problems. Whether it is storing commercial or personal belongings, it is crucial to pick the best kind of storage facility for your products. Self-storage facilities come in a variety of designs, sizes, and arrangements. It is essential to do your own research before choosing the right one for you. As a result, before selecting a self-storage facility, each renter must ask himself: What should I look for in a self-storage facility? To help you answer that question, We have compiled a list of 6 factors to consider when looking for a storage unit, starting with location, cost etc. to duration of rent and more. Read on for more information! 1. Location Where is the self storage facility located? One of the most crucial aspects of choosing a self-storage facility is the location. You should look for a place that is accessible and convenient. Find out if the facility is near your home or workplace if you intend to visit your unit frequently. Self-storage facilities are often found close to neighbourhoods, malls, schools, parks, and medical facilities. They offer accessibility to customers that live close by. Some stay open 365 days (about 12 months) a year, seven days a week. Before selecting a storage space, always confirm the business hours. Full-service facilities offer greater flexibility in terms of operation hours. Make sure to check if there is adequate parking at the facility as well for easy and hassel free access. 2. Accessibility What security measures does the self-storage facility take? What are the hours of operation? When researching facilities, inquire about whether the units have video monitoring or in-person surveillance, as this will help to keep your items safe. Furthermore, if you visit the facility ahead of time, note whether it is well lit, as this will ensure your own safety when you go to retrieve your items. Some facilities like Self Storage India permit year-round, 24/7 access at no charges and are at verified locations. Whereas other facilities are run from “dark” warehouses where you will not be permitted to enter and must use the provider’s paid facilities to retrieve your own items. Find out which one is the best fit for you, see if you can tour them to get a better understanding of the facility. 3. Safety, Security and Climate Management How will I know that my belongings are safe? Before signing a contract, learn about the storage facility’s safety and security features. Choose one with the best safety and security features. Examine the presence of perimeter fences/gates and security personnel. Inquire whether the facility has 24-hour CCTV or surveillance cameras, individual door alarms and locks, and fire safety features such as fire alarms, extinguishers, sprinklers, and detectors. 84 percent of all self storage customers are women, according to a survey conducted by Noah’s Ark Development. To ensure that the facility is always safe for women, Self Storage India ensures its storage facility is open 24 hours a day, seven days a week. You will also find bright colors and plenty of natural light at the self storage facility as it is created with women’s safety in mind. The surrounding areas and walkways are well-lit, deterring intruders and protecting both staff and tenants. Not only is Self Storage India’s storage facility safe for women but it also ensures proper storing of your precious belongings. The facility offers cemented roofs, flood control, fans, and pucca flooring. You can choose a storage facility that regulates the temperature of its units based on the type of items you are storing. Items can be kept on plastic palettes for air circulation, elevated plots for flood protection. These facilities are typically more expensive than temporary warehouses with temporary roofs and structures. If you have any items that require a climate-controlled environment, this may increase the cost of the unit, but it will ensure that all your items remain in good condition, especially if you are leaving them for several months. Be sure to also consider how much you want to spend on storage. By contacting the facility directly, you can learn more about prices and other amenities. 4. Cost How much will it cost me to rent a self-storage box? What is the best rental offers available to me? Depending on where you decide to store your belongings, storage space charges change. The warehouse location and whether you are renting a private room or open storage can all affect this cost. Hiring a storage facility is a wonderful way to cut costs. Once more, the price is influenced by the location, number of units, and amenities provided. 5. Size and Types of Storage Units What size self-storage units are available? The question above is a terrific way to reflect on what type of storage unit you need. If you are unsure of your specific needs, start out modestly. It would be a great idea if you could measure the items along with the self-storage space. Measuring items can help in managing how to store your items and make the most of your space! Tools like the Storage Calculator by Self Storage India can help you reach the exact square feet of storage space you need to rent out for your items. This is crucial if you intend to use the storage space for items like heavy items so you can calculate the exact square feet of space to be rented. Since these items are often broader than they are tall, you might need […]

  • Master Labelling in 4 sure-shot steps 

    Master Labelling in 4 sure-shot steps 

    Labelling can be an underappreciated activity when we think about packaging and moving our goods or putting them away. We tend to be too engrossed in packing things away safely and boxing them up, that we may overlook the need to label what is inside those boxes. We sometimes put away some less used things like antiques or gifts, in a closet or storage, only to forget about what is inside the box.  A little attention to labelling activities at the start of the packing process can go a long way towards ensuring that when unpacking, it does not become overwhelming by the enormous number of unlabelled, sometimes similar looking boxes staring at you!  You can achieve three things when you label your boxes well:  You organize your items effectively.  You find those items easily and quickly  They are treated like they should be treated  Read on to find out how you can master the art and science of labelling your important items for storage, so they are easy to identify and retrieve.    1. Gather your labelling supplies   Elements of labelling resources include items like  Glue   Tag holders   Colour markers   Colour labels   Masking tape   Packing tape   2. Decide on a labelling system   Instead of using bland white paper to cut out slips and scribble labels upon, choose an appropriate labelling system. Depending on your requirement, select from one of the following two proven systems:   1. Numeric labelling system   Let’s suppose you have a box full of mountaineering gear, containing ropes, helmets, boots, etc. Conventionally, you would think that you need to write down every item that the box contains, on the paper. Listing every item in the box means that you will have to tack a long list to the box at the end. This is where the numeric system can be a saviour.   First, label the boxes numerically – i.e. 1,2,3, and so on. Then, on a single Master Sheet you write the number and against it, you write the contents of the box. For example, if box number 5 contains mountaineering gear, then, in the Master Sheet, you make an entry for both of them in a single row in separate columns.   This way, you won’t need to change labels on the box. You can simply update the contents in the Master Sheet.   2. Colour-coded labelling system   If you need a labelling system that helps you quickly find the stuff you need, this is the one.   Choose a colour for a particular set of objects. For example, green could be for gardening, pink for kid’s stuff, and yellow could be for clothes, and so on.   Once the colours are decided, use the appropriate coloured markers, tape, and labels for packing up the boxes. That means you use green masking tape, a green packing tape, and a green marker when boxing up gardening items. You can also use a green post-it and write the contents with a black marker on it.   This labelling system wins because even in an ocean of boxes, it will still be easy to find the right box once you know its colour. You don’t have to go through each box and read the white labels on them for their numbers or contents; just look at the colour.  3. Create the label   While labelling, it is important to remember the three characteristics of every label, namely:   It should be legible   It should be easy to edit and replace and yet the gumming should hold while undertaking intended movement.  It should last. It should be able to withstand normal wear and tear.  To adhere to the first one, write as clearly as possible in large, easy-to-read handwriting. Use capital letters, if possible. Never use pencils or erasable markers for labelling. They can wear off quickly and defeat the purpose of labelling.   Also, be detailed while writing the contents. Instead of writing ‘paintings’ on the box, specify which paintings are in the box, in the order in which you kept them. Ideally, mention if they are of a uniform size. If not, write the size against the painting name.   No matter the labelling system you choose, you must always specify the directions for handling the contents of the box. Fragile, expensive, delicate, or sensitive items need to be handled carefully. Once boxed, your items can go through multiple hands in transit and storage. Since you cannot ask everyone to remember to be careful with specific boxes, you take the help of labels by writing ‘fragile,’ ‘this side up’ with a black/ red marker so that the information is conveyed.   4. Affix the label   Ensure that the label has stuck properly to the box from all four sides. You don’t want friction due to contact from other boxes to tear away the label. Use the tape generously.   Also remember, never to stick the label to the top of the box. If the boxes are stacked on top of another (which is highly likely), then accessing the label will become difficult. Hence, paste the label on the side.   This short, simple and complete guide to the art and science of labelling will help you move and store your household goods or business goods easily. 

  • The Best Way for Organizing Your Paper and Documents

    The Best Way for Organizing Your Paper and Documents

    Paper clutter is one of the easiest to gather in the house or office. You don’t even realize it, and it creeps up on you. Documents, records, tax papers, project plans, forms, medical prescriptions, wedding cards- they keep accumulating season by season. And one day you look up to find yourself drowning in it, unable to find that one sheet of paper that you require so urgently. The solution we suggest? Self storage. And it works like a charm. How? You won’t have to go black and white. Throw or keep? No need to be all in or all out. If it’s not important right now, you can keep it in self-storage and retrieve it when it is needed. So where do you start? With the Shri Ganesh step of all decluttering sessions: hauling out every document that you want to inspect during this process. This way you’ll have a clear idea of what you are dealing with it and will be able to formulate an appropriate course of action. Begin sorting through the documents and categorizing them as ‘office stuff,’ ‘self-storage stuff,’ and ‘time to get rid of this’ stuff. Once you’ve gone through the entire lot, sell off the ‘time to get rid of this’ pile to a kabadi waala. Organize the office pile properly on your desk and in your cabinets. And get ready to work more through the self-storage pile. Categorize the documents to be stored in the facility on the basis of the access frequency, i.e. whether you will be accessing them frequently or pulling them out twice/ thrice a year. Those with higher access frequency will go at the front of the room/ locker that you choose. Store these papers in a box, and label all your boxes clearly with relevant details like the type of paperwork they contain and any important dates. For business document storage this organization is vital. Within the cabinet or facility, too, arrange the boxes according to the year. Take your papers to the facility in the best possible condition. Mold growth can cause quick damage. Hence, ensure all documents are dry. If possible, get any old, yellowed papers photocopied or printed again, so they are in the best shape for storage. In the facility, documents should be stored on plastic pallets, so they are protected from any internal damage within the unit. The papers in your office are valuable and can spell the entire past, present, and future of your organization. Hence, invest in self-storage solution and take a significant step towards thorough business document storage especially since tax season is here and you need to keep all records straight. What are you waiting for now? Get document storage!

  • Businesses Need Document Storage, Equipment Storage, and More.

    Businesses Need Document Storage, Equipment Storage, and More.

    We’ve Got You Covered. Offsite self-storage units come as an optimal rescue measure to aid businesses. Self storage is a cost-effective method to store office documents and equipment. It is also very convenient as various self storage providers offer business and commercial storage services for pan India. Businesses are growing each day, and with this rapid growth rate, comes enormous amounts of data, documents, and equipment. The government record-retention requirements for tax purposes also makes document storage a critical matter for businesses. With real estate prices shooting for the stars simultaneously, offices need to use their available space wisely. Even with all the tools and software that are readily available for data storage, paper records are still an essential part of businesses. Not to mention, businesses require space to store their inventory in an economical way that does not cross their budget. What about those times when offices are undergoing renovation or shutting down temporarily? Storage units come to the rescue during these times and more. How could businesses benefit from offsite document storage? Store your records and save space Most businesses retain copies of paper documents for at least five years. Some might even store them for as long as the company has been running. However, the task of storing and managing all that paperwork and records is difficult. Besides having to sort the files manually, the onsite storage of these documents takes up a lot of valuable office space. Hiring a self-storage company can be beneficial. It is also imperative to note that most of the business records are ones that include proprietary and confidential information. There are several sensitive documents that you might need to save. Security is a primary concern, and it must be stored appropriately and securely. When you store them in office, you can face a lot of security issues and inadvertently can provide easy access to these records to the wrong individuals. By moving them to an offsite storage facility, the only people who can access these documents are those authorized to do so. It also safeguards the documents from being lost or stolen. Besides the additional security, offsite storage also provides added protection against catastrophes and disasters that may occur. The materials are also safe from accidental fires as the storage units are made keeping the fire safety in mind. Several self-storage units offer a cost-effective way for businesses to store confidential documents such as employment and tax records. However, it is imperative to be sure that you are choosing the right storage unit for your business. Premium security and efficient safety measures are a must. Safeguarding the documents from theft and discoloration is imperative. Take a long-term view and choose a storage facility only after doing thorough research. Easy record retrieval and time-saving search Before the documents are stored, make sure that they are cataloged, categorized, and imprinted with a bar code that identifies the file contents. This information is then added to the office storage company’s database, making it super-easy to search for records when needed. Instead of having to go through many files and boxes to find that one document, a simple computer search would allow quick and easy access. Short-term storage If you are looking to renovate or relocate your business, you can take the help of a self-storage unit to store items during this process temporarily. It also is an efficient way to save things if you want to close your business and sell all the accumulated stuff slowly. Either way, opt for a unit that also provides professional packing and moving services, so none of your precious items or documents en route to storage. Specific needs vary from business to business, and it is best to choose a facility that offers a variety of unit sizes. You get the flexibility to opt for the unit sizes that suit your needs. It is then possible to accommodate all your business possessions like desktop computers, furniture, office supplies, and office decor. You could also opt for a unit to store the extra production pieces and inventory that your company has. Additional supplies and samples can also be stored in the self-storage unit so that they do not occupy office space. Have a safe recovery plan Unarguably, data is the foundation of any successful business today. Hence, you need a data backup and recovery plan should things take a turn for the worse. Therefore, create a backup tape of all your essential files and programs, and then store them in an offsite storage location. The records must be updated regularly with the old and outdated ones replaced by new ones. They should be handled properly, which is easily facilitated by storing them in a secure, climate controlled facility. Such measures ensure the continuation and longevity of businesses even after disasters. If you have extra equipment that is in perfect working condition, for example, printers that are not in use; you could store them in a storage facility. This way, not only would this equipment be safe, but also keeping them away would initiate the creation of usable space in the office. In conclusion, businesses evolve, and choosing a self-storage unit aids a company through these changing seasons. Emergency storage, product and sample storage, seasonal stock storage, archive storage, stock, and furniture storage due to relocation of office, extra inventory storage are just a few of them. Ace the office space game by freeing up unnecessary storage space. Your business will change for the better; we promise.