Are you setting up an office for the first time or buying furniture for a renovation? Ask yourself, as a business owner or manager, what kind of office you want to spend more than one-fifth of your life in. What type of environment do you want your employees to spend so much time in? Not only do you want to create an environment in which you and your co-workers can function productively, but also one in which they can relax and enjoy their work.
Having the right office furniture is a fantastic way to create a work environment that someone would be happy to spend a generous part of their life. Continue reading to learn how to identify the right furniture for your workplace:
Begin with decluttering
Clutter can quickly weigh down any space and create an atmosphere of chaos. With a little creativity, you can find budget storage solutions too that you will enjoy looking at, such as woven baskets, ceramic mugs, or small vases to hold pens, pencils, and so on. Define specific locations for all the office equipment and supplies. This way you and your teams will be less likely to accumulate unwanted items and will feel less burdened by those possessions.
Once your clutter is out of the way, let us look at how you can style that remaining space with the right furniture:
1. Desks and Chairs
The minimalist, open floor plan is popular these days, and it has changed a lot about what kind of furniture you might need. However, even modern office furniture necessitates the basics: an ergonomic office chair and a sturdy office table.
Here is a look at the tried-and-true fundamentals:
When choosing a chair for you and your employees to spend most of the time in, keep two things in mind: comfort and ergonomics.
The obvious one is comfort. You will need your team members to sit in this chair for 40 hours (about 1 and a half days) per week. Let us make it a pleasant experience. Make sure the chairs have adjustable armrests and comfortable seats.
Ergonomics is a little more complicated but more important. Ergonomic simply means that the furniture is designed for a specific person or people and the tasks they must perform. Everyone is unique and will require different settings to find a chair that meets their specific needs.
Look for a chair with lumbar support, adjustable seat height and headrest, and sufficient seat depth and stability. If you do, you will be on the right track to finding an ergonomic chair that will suit most people.
Everyone does not need their own desk, but everyone does need a space that is ergonomic for them and the job they are expected to do. Consider what each job requires and what type of workspace would be most productive.
Office desks come in a wide range of shapes and sizes and can serve a variety of functions. When selecting a desk, consider the amount of space available as well as the type of work you will be doing at the desk. Choose a desk with built-in drawers or shelves if you need a lot of storage space. Choose a large desk with plenty of space for your computer, office supplies, and other items if you need a lot of space to spread out.
2. Meeting Spaces: Communal Work Desk
Whatever type of office you run; you will need at least one meeting space. This space will be used often, whether for brainstorming among co-workers, meeting with clients, or holding a staff meeting.
All of this is to say that you will need to buy some large desks and conference chairs for these meeting rooms. In fact, some organisations are abandoning individual workstations entirely in favour of conference rooms and shared workspaces.
You may want to consider how important collaboration is in your employees’ work because buying a few communal work desks could help productivity (and your wallet) rather than buying endless individual desks.
3. Keep it Casual: Living Space
While frequent, short breaks are researched to result in increased productivity, they can also make your employees happier. Employees who are happy have higher job satisfaction (which may translate to lower employee turnover) and are more willing to do things outside of their job description.
Having a lively company culture is important for employee longevity, so encourage it by supplying a place for them to do so. If you can, consider creating lounge areas by incorporating couches, chairs, coffee tables, bookcases, and a TV with video games. This safe space can help not only rejuvenate tired employees but also strengthen interoffice relationships.
4. Office Storage Spaces: Keep Them Hidden
Many offices are transitioning away from endless rows of file cabinets and toward paperless options, such as storing files in the cloud.
When buying office furniture, you should consider how you want to store everything. These days, less is more, and the more storage space you can buy that can be hidden under desks and out of sight, the better.
5. Printing, Scanning, and Copying: All in One
Welcome to the twenty-first century! Your office essentials are not complete without a means to convert your physical documentation to and from the digital world. Meet your printer, scanner, and copy machine in one.
You will be able to print whatever documentation, invoices, flyers, and packing slips you need with this one device. You can also use the scanner function to create digital versions of physical documentation, and the copy function to make physical copies of other physical documents.
Even though we are moving away from paper, we still require one of these to conduct business.
6. Smartboards are a Must
Have you ever tried using a dry-erase board? If you have, you are aware of how dirty they become and how difficult they can be to read from a distance.
What if you could have a dry-erase board that also functioned as a giant iPad? A smartboard is what it sounds like. With touchscreen technology, they perform the same function as a whiteboard, but without the drawbacks of markers and erasers. Consider including these as part of your office must-haves.
7. Cafeteria Furniture: Because Eating is Important Too
You do not have to supply a place for your employees to eat but not doing so will force them to leave the office during lunch or, worse, encourage them not to take a lunch break.
Supplying a place for your employees to eat is critical to developing interoffice relationships and fostering a more relaxed and enjoyable work environment.
You do not need anything major here; people will only be sitting here for less than an hour. These pieces of office furniture are there to serve a purpose, not to supply comfort.
8. Make Your Company’s Mission Statement Visible
Your company’s purpose is defined by your mission. It is the reason you do what you do. It should also stand the test of time. However, that does not mean it has to be dull or simple. In fact, the best mission statements inspire employees and help them rally around a common goal.
Consider what makes your company unique as you write your mission statement. Is it the product or service’s quality? Communication? Fairness? Participation in the community? When you incorporate these elements into your mission statement, it says that your organisation places value in every way that it approaches the market.
Do not forget to have this prominently displayed around your office.
9. Integrate your Brand Colours
Company branding is a critical part of a company’s image. Customers form impressions of a company based on its branding, whether they realise it or not. When marketing professionals discuss branding, they usually mean things like a company’s logo, product packaging, and imagery that appears on everything from business cards to advertising materials. However, office design is an important aspect of branding that should not be overlooked.
One of the most powerful aspects of company branding is the colour scheme. Even without seeing anything else, certain colours can reveal a lot about a company. Incorporating brand colours into an office colour scheme is one of the simplest ways to improve company branding.
10. Add a Bookshelf
Encourage your employees to put down their smartphones and pick up a book if they have a 15-minute break. How? By stocking up on management books, technical journals, educational books, and even large art books. Your team can then take a few minutes to read in the quiet privacy of an office phone booth before returning to work refreshed, relaxed, and inspired.
There is a lot that goes into making a great office environment for you and your co-workers. Choosing the right office layout and great office furniture is an important part of how your office will feel and function.